Hiring and Orientation Audit


The purpose of this audit is to determine whether the employer hires employees in conformance with statutory requirements – particularly with regard to discrimination issues, privacy issues, and drug testing. Once the employee is hired, we review whether the employer has properly completed I-9s and other required forms; whether the employer has provided the new employee with required information and has had the employee complete and sign appropriate documents; and generally if the employer has engaged in other activities to ensure that the new employee will become familiar with the surroundings, the culture of the workplace, and requirements of the new job.

The following are various documents, practices and processes reviewed during this audit:

Job bidding process
Postings
Requirements

Advertising or other recruitment methods
Language in ads
Walk-ins
Referrals

Applications
How are these completed
Discriminatory questions
Information regarding applicable testing
Appropriate disclaimers

Job descriptions
Classification and status
Essential job functions
Physical/mental requirements
Job environment

Interviews
Discriminatory questions
Job-related testing
Rating sheets

Pre-placement physicals
When performed
Non-discriminatory basis
Drug testing

I-9 process
Properly completed
Appropriate documentation reviewed

New-hire forms
Tax forms
Required pamphlets
Other forms required by the employer
Other forms to be completed by the employer (e.g., DE 34)

Safety
General safety training
Specific job training

Introduction to the workplace
Meeting with supervisor
Tour of the facility
Other information specific to the particular industry, facility or job

New employee files
Appropriate signed documents